Mailing List Information

General

This is some general information about administrating your mailing list and its subscribers.

You should already have information about your user account.  An addition to the Webmail interface provides the management functions you will need for your mailing list.  When you log in you will see that 4 new folders have been added for your mailing list.

      <list>                (LIST)        <==  Current message archive
      <list>/approval                     <==  Postings waiting approval
      <list>/reports                      <==  Bounce and other error messages
      <list>/requests                     <==  Subscription requests

Click on "(LIST)" to get to the additional Mailing List Settings menu.  It is comprised of three sub-menus.  We highly recommend that you spend the time to read the help information by clicking on the "?" in the small box.

The Main Settings sub-menu contains most of the setup info for your mailing list.  Please review all of the settings.  You can also customize the various messages and formats as you see fit.  For example, you might want to include mention of the "null" feed mode in the default Trailer test and Welcome Message.

If you enabled Digesting and Archiving, then the Digest & Archive sub-menu is the next place to go.  Again, please review all of the settings and customize the formats as you see fit.

The Subscription sub-menu allows you to manage the individual subscribers.

Users can view the mailing list's archive and manage their subscriptions by going to https://mail.<domain>/Lists/<list>/List.html.  If "Who can Browse" access is limited to subscribers they will first need to log first.  They should use their email address for the username and the mailing list's confirmation ID for the password.  If they don't remember their confirmation ID they can send a message to <list>-confirm@<domain>.

Features

These are the main features of the mailing list processor.

• Subscription Requests (optional confirmation message):
  • None - Done manually by the mailing list manager
  • Moderated - Held for approval by the mailing list manager
  • From this domain - Good for a company-wide mailing list
  • Anybody - General public, via mail or web
• Subscription Modes (per subscriber):
  • Feed - Individual messages, as received
  • Digest - Messages are grouped into digests
  • Index - Just the index for a digest
  • Null - Temporary suspension, good while on vacation
  • Banned - Blocks a subscription
• Posting Policy:
  • Owner only - Only manager can post
  • Moderated - Manager must approve first
  • Subscribers - Only subscribers
  • Anybody - Even if not subscribed
• Posting Modes (per subscriber):
  • Unmoderated
  • Moderated till after nth (1, 3, 5, 10) message, then unmoderated.  Note:  This is a great way to keep spammers off your mailing list!
  • Moderated
  • Prohibit - Read-only, unless manually upgraded by manager
  • Special - Used when subscribing your list to another mailing list
• Posting Controls:
  • Maximum Size
  • Format:  Plain text only, text only, text alternative, anything
  • Hidden "From" option
• Message Options:
  • Configure format:  Header, trailer
  • Automated subject prefixing with handling for replies
  • Directed reply option:  To mailing list or sender
• Message Archive Option:
  • Automatically accumulated
  • Configure generation:  Size, nr messages, periodic cycling
  • Viewable via web interface, with configurable access control
• Message Digest Option:
  • Automatically generated
  • Configure generation:  Period, initial time, nr messages, total size
  • Configure format:  Header, index line, index trailer, body, trailer
• Management Features:
  • Manager Message Verification:  3 levels (We recommend Authentication)
  • Configure welcome/policy and good bye messages
  • Automated bounce processing:  Two modes with configurable options
  • Managed via secure web interface

There is more information about the mail server here.